Registration Policies and Procedures
Academic Calendar |
Academic and Fee Policy |
Priority Registration |
Credit/Audit Status | Adding Classes | Dropping Classes | Workshops
Appeals to Drop a Class After the Deadline | Withdrawals Faculty-Initiated Withdrawals
Complete Withdrawal | Administrative Withdrawal
This page discusses orientation, registration, dropping or adding courses, and withdrawals. Registration takes place each semester and summer session. It consists of two distinct phases: priority registration and open registration. Each offers students the opportunity to select courses before classroom instruction begins. General descriptions of both priority and open registration are provided below; specific procedures for registration are defined in the Boise State University Registration Guide.
In addition, this page defines the policies and procedures governing complete withdrawals from the university, faculty-initiated withdrawals, and administrative withdrawals from the university. Finally, this page defines policies governing credit status and audit status.
Boise State University’s Academic Calendar lists all of the registration deadline dates for the current catalog year. The calendar specifies the policy deadlines, by semester and session, for the following: registration, adding and dropping classes, and withdrawals. You are strongly encouraged to familiarize yourself with this calendar, especially the Deadlines by Session table located at the end of the Academic Calendar, as you will be held accountable for meeting these deadlines.
Once you register for classes, you remain registered and are held responsible for the fees and grades assessed for these classes unless you cancel your registration. If you do not pay for or do not attend these classes you are still held responsible for the fees and grades assessed. If you decide not to attend any classes, you must drop all of them (including classes and workshops that begin later in the semester and remove yourself from any waitlists) through my.BoiseState no later than the deadline (see the Academic Calendar Deadlines by Session table and the Rules for Dropping a Workshop).
If you do not cancel your registration or pay your fees by the fee payment deadline, you will remain registered, you will be charged course fees, and you will be assessed a $50 late penalty.
Please note: cancellation of courses may have financial aid impacts. You may be required to repay all, or a portion of, any financial aid awarded to you.
New, Readmitted, and Transfer Students—If you are a readmitted student or a new degree-seeking student, you must register for a New Student Orientation program once you have completed your intent to enroll on your my.BoiseState account. New Student Orientation programs are held throughout the year; reservations, via my.BoiseState, are required for all programs and space is limited. New Student Orientation will ease your transition into the Boise State community, provide you with academic advising, and aid you in course selection on-site. Contact the New Student and Family Programs Office at (208) 426-1679 or visit http://nsfp.boisestate.edu/ for more information.
Continuing Students—If you are a continuing, degree-seeking student, you may register during priority registration, which is held in April (for the upcoming fall semester) and held again in October (for the upcoming spring semester). Summer semester is open registration. For exact dates, consult the Academic Calendar. During priority registration, students register by appointment, on my.BoiseState, according to a schedule established by the Registrar’s Office. Once appointments have been assigned, the Registrar’s Office will notify you, via BroncoMail, to check your appointment time on my.BoiseState. Nondegree-seeking student registration follows continuing student priority registration.
Open registration for the fall and spring semesters begins after the fee-payment deadline for preregistered students and runs through the 10th day of the semester. Open summer registration begins in February. (See the Academic Calendar for specific dates.)
During registration on my.BoiseState, if space in the class is available, you may register for a course by selecting audit status with the understanding that you will receive neither credit nor a grade (of A+ through F). On your transcript, audit status indicates that you had a seat in the class, but may or may not have participated in class activities. You may change your registration status from credit to audit or audit to credit until the appropriate session deadline (see the Academic Calendar Deadlines by Session table). If you fail to meet the audit requirements established by the instructor, the instructor may give you a final grade of UAU (Unsatisfactory Audit). For more information, contact the Registrar's Office at (208) 426-4249.
Before the semester begins, you may add classes to your schedule on my.BoiseState, if there is space available in the class. If a class is full, you can request to be placed on a waitlist to enroll in the class if a seat becomes available. You may continue to add classes after the first day of classroom instruction, up until the deadline appropriate to the session. However, after the fifth day of the semester’s regular session you must obtain the instructor’s approval to add the class. Instructors may refuse to grant permission if the class is full (see the Academic Calendar Deadlines by Session table for the exact deadline). They may also refuse permission if your late entry would prevent you from benefiting fully from the class or would prevent other students in the class from doing so. (If you are registering for or adding an independent study, internship, or credit for prior learning, you may do so through the end of the sixth week of the semester.)
21 Credit Cap—As of Fall 2010, you may enroll in up to 21 credits per term. If you want to take more than 21 credits in a term, you will need to work with your advisor to complete a Request to Exceed 21 Credit Hours form. Enrolling in more than 17 credits will result in an overload fee.
For more information about adding classes, see the Boise State University Registration Guide or call the Registrar's Office at (208) 426-4249.
You may drop regular session classes on my.BoiseState from your schedule through the sixth week of the semester. See the Academic Calendar Deadlines by Session table for the exact deadline. If you drop a regular session class before the 10th day of the semester, the class will not appear on your transcript. However, if you drop a class after the 10th day, your transcript will show a grade of W (for withdrawal) for that class. Grades of W will not be used in GPA calculation. Workshops, short courses, five-week, and eight-week block courses have different deadline dates. (See the Academic Calendar Deadlines by Session table for the exact deadline.)
Drop Fee—As a student you are expected to finalize your class schedule at the beginning of each term. Dropping unwanted courses as the semester begins allows other students the opportunity to add the courses they need. You will have the opportunity to attend the first class session to make a decision to stay enrolled or drop before a $10 drop fee per course is charged. The drop fee deadlines vary by session. See Academic Calendar Deadlines by Session table for the deadlines.
For more information, contact the Registrar's Office at (208) 426-4249.
Adding a Workshop — You must register for a workshop prior to the first day of the workshop. To enroll in a workshop that is full and hasn't started yet, you must submit a Registration Override Form, with the instructor's signature, to the Registrar's Office, Administration Building, Room 110, no later than the day before the workshop starts.
Rules for Dropping a Workshop —
- A workshop will not appear on your transcript, if you drop the workshop prior to the day it starts.
- You will receive a grade of W on your transcript, if you drop on the day the workshop begins, or any day up until the last day before the workshop ends.
- You will receive a grade of F on your transcript, if you attempt to drop a workshop on the last day it is being held or later.
If you need to drop a class in a current semester after the last drop deadline for the session, but before the session ends, you must submit an appeal by using the Requesting Approval for Dropping A Class After the Deadline form, to the dean (or associate dean) of the college of the course. Read the instructions, fill out the form, submit a written letter, and provide documentation of extenuating circumstances that would justify an exemption to the drop deadline policy. If the dean or associate dean signs the form, then you can proceed to request approval and signature from the instructor. The instructor may still deny the appeal. Once you receive all required signatures, you must submit the form to the Registrar’s Office, Administration Building Room 110, for processing.
Boise State University limits the number of withdrawals (W’s) a student may receive while enrolled at Boise State University. If you are pursuing an associate degree, you may receive up to five W’s. If you are pursuing a baccalaureate degree, you may receive up to ten W’s, including any received while in an associate degree, advanced technical certificate, or technical certificate program. (W’s received before fall semester 1995 are not counted toward the total allowed.)
Exceptions—Withdrawals from co-requisite courses that must be taken together (primarily lecture/lab courses) will count as one course for permitted withdrawal purposes. Withdrawals received as a result of a complete withdrawal from the university will not count toward the allowed total.
NOTE: The University has placed limits on the number of times you may enroll in a course. For more information, see Grades.
NOTE: If you intend to drop a class in which you have been issued university property—such as uniforms, instruments, or lab equipment—you must return the property before dropping the class. If you fail to do so, the department will place a hold on your record and could have you reinstated in the class.
You should not expect that an instructor will withdraw you for nonattendance. The primary responsibility for course withdrawal rests with you.
An instructor has the option of withdrawing you from a course if any of the following conditions are present:
- You fail to attend one of the first two meetings of a class that meets more than once each week.
- You fail to attend the first meeting of a class that meets once each week.
- You have not satisfied the entrance requirements for the class.
To withdraw a student for failing to attend one of the first two meetings of a class that meets more than once each week or the first meeting of a class that meets once each week, the instructor submits a Faculty Initiated Drop Form to the Registrar’s Office. Students withdrawn from a course for failing to attend these specified class meetings may re-enroll in the course with the instructor’s permission through the 10th day of the semester (see theAcademic Calendar Deadlines by Session table for the exact deadline of the various sessions). To withdraw a student for failing to satisfy entrance requirements, the instructor or the department must notify the student of the impending withdrawal and then request the withdrawal through the Registrar’s Office. All faculty-initiated withdrawals will be removed from the student’s record and will not appear on the student’s transcript.
If you wish to leave the University in GOOD STANDING (drop all courses) you must drop all your classes on my.BoiseState. See the Academic Calendar Deadlines by Session table for specific deadlines for the various sessions. If the complete withdrawal for regular session is made after the 10th day of classes and you have not paid your fees, you are still responsible for the entire amount of fees incurred plus a $40.00 administrative processing fee.
If you do not cancel your registration or completely withdraw by the appropriate deadline for the session, you will be awarded a final grade of F. Complete withdrawal after the published deadline will only be granted by special appeal and because of extraordinary circumstances.
See the Registrar’s Office, Administration Building, Room 110, or call (208) 426-4249 for more information. For information on refunds of tuition and fees following a complete withdrawal, see Tuition and Fees.
Financial Aid and Withdrawals—If you withdraw from the University, you need to be aware of a federal law impacting your financial aid eligibility. Complete withdrawals will result in a financial obligation by you to return the unearned portion of any federal aid disbursed. You will have earned aid if you withdraw prior to completing 60 percent of the semester. You will have to repay Boise State for the unearned aid which had applied toward tuition and fee charges. A repayment may also be required for unearned aid disbursed directly to you. If you are considering withdrawing from Boise State, we strongly recommend that you review the information on the web at http://financialaid.boisestate.edu/. After reviewing that information, if you still have questions, contact the Financial Aid Office. Call (208) 426-1664 for more information.
An administrative withdrawal is the process by which Boise State University formally withdraws a student from the university, usually without the student’s consent or cooperation. You may be administratively withdrawn for a variety of reasons, including the following:
- Failing to pay library fines, overdue loans, deferred fee payments, housing accounts, or other such charges
- Falsifying information on an admissions application or other university record or document
- Failing to respond to an official summons issued by the university
- Exhibiting behavior that constitutes a clear and present danger to themselves or to others
Administrative withdrawals due to nonpayment of financial obligations (library fines, overdue loans, deferred fees, housing accounts, etc.) are recorded with a grade of W and appear on your transcript if processed after the 10th day of the semester.
Administrative withdrawals due to ineligibility to be in a course or continue in school for reasons other than nonpayment of financial obligations may or may not appear on your transcript.